If you use many different printers, you probably know that they can be quite finicky and the printer offline problem in Windows 10 is one of the most common problems that users face. It often happens that the drivers do not work properly or the hardware itself is stuck. And then there are the cartridges, which are expensive and will dry out if not used in time. Overall, while printers have gotten better over the years, it’s still not a great experience to have to manage a printer.
In recent years, Windows 10 has slightly improved the printer experience by having a built-in way to perform driver updates. While this still doesn’t solve all problems, it does make it easier to use the latest drivers for your printer. One of the most common problems with printers is the Printer offline windows 10 Output. Your printer may be working normally and suddenly you push a file to the print queue and find that your printer is offline. This can happen for a variety of reasons, including loosely connected cables, device driver issues, or even glitches in the Windows operating system. If you have this problem, here are some steps to fix it
How to fix offline printer problem on Windows 10
Below we have listed some of the fastest ways to fix this problem in Windows 10.
Check the physical connection and printer hardware
First, check if the printer hardware is working properly.
Here are some reasons why your printer might appear offline:
- The USB cable or port connecting your printer and computer may not be working properly. Try using a different cable on a different port.
- Check that the printer cartridges contain enough ink and are not clogged.
- The printer power cord may be defective. Make sure it is working properly and the printer is getting enough power.
If you have checked these things and are still facing the offline printer problem in Windows 10, then it is more likely that this problem is caused by some kind of software incompatibility
Update driver to fix printer offline problem in Windows 10
Sometimes updating the printer driver can fix printer connection problems. With Windows 10, the operating system itself should update device drivers as Windows 10 updates are installed, but if your system doesn’t, you can force a driver update for your printer in the Device Manager section. In addition:
- Start Windows 10 on your system device manager.
- Click on that Printer section to expand it. Identify the printer you want to update and right-click on it.
- Click on update drivers.
- A new command prompt will appear asking if you want to install a driver file manually or let Windows find the driver itself. Select the Automatic search for updated driver software Possibility. Windows will now try to find and install an updated driver for your printer.
If that doesn’t work, you’ll need to go to the manufacturer’s website, find and download the correct driver software for your printer, and install it manually. It’s usually a good idea to restart your computer after the driver update is complete to ensure the new driver loads correctly.
Start/restart the Windows print spooler service
Print spooler is a service in Windows that actually communicates with the printer and assigns the printing task. Sometimes this service may not work properly or may not run at all. This can result in the printer being “offline” even if it is properly connected to the system. In such a case, restarting the service may help resolve the issue. In addition:
- Press on your desktop Ctrl + Alt + Delete and click task manager in the displayed list of options.
- Go to Services Tab.
- Find a service titled spoolers In the list.
- Right click on the spoolers Service. If it constantly, click Start anew. If it didn’t run at all, click beginning to initialize the service. close task Manager and check if your printer has come online.
These are some easy solutions to fix printer offline Windows 10 issues. If your printer is still offline after following these steps, there may be a hardware problem with your printer. Contact your printer manufacturer for repair/replacement.